Announcing Agentic AI on SpaceOnAi: The Next-Gen Thinking Workplace
Corporate Real Estate (CRE) teams today face a complex mandate: deliver great employee experience, optimize costs, and adapt to hybrid working patterns. Yet the tools they use remain largely reactive and manual. Desks sit empty. Meeting rooms get booked but unused. Floors operate at a fraction of their potential.

By the time inefficiencies are discovered, they’ve already cost enterprises millions.

It’s time for a new paradigm — where your workplace doesn’t hide its problems.
It tells you.

The New Reality: Increasing Need for Space Optimization
  • There has been an increasing return to office, and global office utilization now stands at approximately 54% (JLL Global Occupancy Planning Benchmark Report, 2025).
  • Rentals continue to rise, with collective sources pointing to upwards of 7–8% annually. For large organizations, this can translate into tens of millions in added costs.
  • From Cushman & Wakefield/CoreNet Global’s What Occupiers Want 2025 survey:
    • 85% of occupiers expect enhanced amenities and services as part of workplace strategy.
    • Nearly 1 in 3 CRE teams now report into HR, reflecting the stronger link between real estate and employee experience.

The paradox: employees are coming back, but utilization inefficiencies remain — and expectations are higher than ever.

Why Employee Experience Matters More Than Ever

When employees return, they come with expectations:

  • They want to find a desk without wasting time.
  • They want to book a room that doesn’t sit empty due to no-shows.
  • They want to know who’s in today, so collaboration feels natural.
Poor experiences quickly drive disengagement. In fact, 84% of employees say they feel more productive in hybrid or remote settings (Gallup, 2024). For offices to compete with remote work, they must deliver seamless, frictionless experiences employees can’t get elsewhere.

The message is clear: to attract people back, offices need to work smarter, not harder.

Introducing Agentic AI on SpaceOnAi: Workplaces That Speak, Learn & Suggest
With Agentic AI on SpaceOnAi, workplaces shift from silent cost centers to intelligent storytellers. Instead of leaders digging through spreadsheets, the workplace itself surfaces what matters most — and recommends what to do next.

Imagine if:

  • A desk said: “I’ve been empty for 6 months. Reassign me.”
  • A meeting room admitted: “Half my bookings are ghosted. Convert me.”
  • A floor warned: “I’m at only 30% occupancy. Consolidate me.”
  • The space proactively found a desk for a marketing team member to maximize collaboration and create a productive day.

This is not just analytics. This is the workplace as a partner — and the best part is, it can execute the changes as well.
How It Works: Detect → Recommend → Approve → Act → (Optional Autonomous)
  1. Detect → Agentic AI continuously monitors occupancy, bookings, and attendance across desks, rooms, and floors.
  2. Recommend → It highlights gaps and proposes specific actions (e.g. consolidate floors, reassign unused desks, rebalance meeting room supply).
  3. Approve → CRE leaders stay in control by reviewing and approving recommendations.
  4. Act → Once approved, actions are executed — reallocation, release, or optimization.
  5. Optional Autonomous Mode → For organizations ready to go further, Agentic AI can act autonomously — detecting, deciding, and optimizing without waiting for human approval.

This flow transforms CRE from reactive firefighting to proactive, insight-driven strategy.
The ROI of a Thinking Workplace
For CRE leaders and CFOs, the business case is undeniable. Every underused desk, ghost meeting, or empty floor quietly drains resources. Agentic AI transforms these inefficiencies into measurable savings.

  • A single unused desk costs ~$12,000 annually in rent, utilities, and services (CBRE, 2024).
  • Ghost meetings waste 20–30% of booked room time, tying up valuable square footage (Density.io, 2024).
  • An office floor operating below 50% utilization can cost millions annually, once leases, maintenance, and energy are included (CBRE, 2024).

By moving from static reporting to active recommendations, Agentic AI enables organizations to:

  • Consolidate intelligently without hurting employee experience.
  • Release floors or desks to reduce lease and operating costs.
  • Forecast demand to guide lease renewals and portfolio planning.

The result: companies applying data-driven optimization at scale typically realize 20–30% savings across their real estate portfolio (CBRE, 2024).


And these savings are not at the expense of people — they are paired with better employee experiences: smooth desk finding, reliable room booking, and vibrant, balanced office floors.

Outcomes That Matter
  • Cost Optimization → Reduced waste across desks, rooms, and floors.
  • Employee Experience → Offices that are easy, frictionless, and engaging.
  • Operational Efficiency → Less time building reports, more time shaping strategy.
  • Strategic Agility → Workplaces that adapt dynamically as utilization patterns shift.

The result: workplaces that save money, adapt in real time, and delight employees.

The Thinking Workplace Era Is Here
We’re no longer asking: “How can people adapt to offices?”
We’re enabling a future where “offices adapt to people.”

With Agentic AI, you move from static reports to living intelligence.
From reactive management to proactive strategy.
From hidden confessions to visible, actionable insights.

This is the beginning of the Thinking Workplace era.

Learn more about Agentic AI → Click Here