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AI Powered Workspaces. Built for Enterprises.  Designed to Scale.

Your office should run as efficiently as your business. SpaceOnAI eliminates guesswork by
giving you real-time insights, predictive planning, and automation—so you always know what’s next.

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Your Biggest Workspace Challenges,

Solved

No fluff. Just real solutions for real problems.
Click a challenge to see how SpaceOnAI fixes it.

Struggling to scale without disrupting workflows?

Underutilized spaces driving up costs?

Is hybrid work leaving your office empty—or overcrowded?

Decisions feeling reactive without real insights?

AI Modular Space Planning & Scenario Simulation

Drag-and-drop floor planning tools to visualize expansion or reconfig changes   Run what-if scenarios (e.g., team doubling, headcount shifts, hybrid policy changes)   Preview impact on capacity, space utilization, and amenities before making changes 

AI Driven Resource Allocation

AI-based assignment of desks, zones, lockers, and meeting rooms based on team structure and workflow   Reassignment as teams grow, move, or switch to hybrid   Rules-based engine for priority seating, proximity to collaboration zones, etc. 

Flexible Seating & Hybrid Desk

Implement hot-desking, team neighborhoods, or flexible capacity modes   Self-service desk booking with smart suggestions to minimize disruption   Enable temporary overflow zones that can be scaled up or down on demand 

Workforce Onboarding & Space Integration

Seamless onboarding for new hires — assign desks, lockers, zones automatically   Interactive indoor maps and wayfinding tools to minimize time lost adapting to new layouts   Notifications & welcome prompts integrated with employee experience apps 

Change Management Insights

Monitor utilization before and after layout changes   Track disruption signals like drop in bookings, overcrowding, or location confusion   Gather employee feedback via surveys to refine future moves or space updates 

Real-Time Collaboration Mapping

Visualize where teams are seated or working across buildings/floors   Help employees find colleagues without disrupting flows   Improve collaboration across hybrid or reorganized departments 

Smart Scheduling for Distributed Teams

Coordinate in-office days during scale-up to reduce pressure on specific areas   Enable cross-functional meeting planning that adapts to layout and location changes   Avoid overcrowded collaboration zones with predictive space balancing 

Advanced Space Utilisation Analytics Powered by AI

Real-time occupancy tracking (via sensors, WiFi, badge data, etc.) Idle space detection: Identify consistently empty rooms, desks, or collaboration areas Usage vs. capacity dashboards: Show what’s oversized or misaligned with actual demand

AI-Powered Space Reallocation

Auto-recommend space downsizing or consolidation plans   Scenario modeling: Simulate the impact of reducing floors or reassigning zones 

Dynamic Space Booking and Release

Auto-release unoccupied spaces (no-shows, unused recurring bookings)   Flexible hot-desking and room sharing to prevent over-reservation

Cost Attribution & Reporting

Cost per desk/room analytics based on usage   Department-level space cost tracking — helps motivate right behavior   KPI dashboards for cost-saving opportunities (e.g., floors to shut down) 

Hybrid Work & Scheduling Integration

Work-from-home patterns integration: Adjust supply based on team attendance trends   “Best Day to Be In” suggestions to increase density and reduce wasted space   Team-based coordination tools: Fewer empty days by syncing hybrid teams’ presence 

AI-Based Demand Forecasting

Predict daily/weekly office attendance based on team patterns, holidays, events, etc.   Identify “high-risk” days for crowding or near-empty floors

Smart Scheduling & Team Coordination

Enable ideal in-office days booking based on team collaboration needs   Auto-balance hybrid schedules to avoid peak-day congestion   Integration with Outlook, Google Calendar, or Slack for seamless coordination 

Dynamic Space Allocation

Reassign desks, meeting rooms, and neighborhoods based on real-time utilization   Allocate spaces based on trend analysis across departments   Trigger flexible zones (e.g., open areas converted into desks on busy days)

Occupancy & Density Monitoring

Real-time occupancy dashboards for facilities and workplace teams   Heatmaps of overused or underused areas   Live crowding alerts for popular zones (cafeteria, huddle rooms, etc.) 

AI-Optimized Desk and Room Booking

Smart suggestions to avoid clustering and maintain comfort   “Best Available Space” logic: recommends alternate spaces when favorite spots are full   No-show management and auto-release unused reservations 

Behavior Insights

Analyze attendance trends vs. booking behavior   Encourage smoother flow across the week 

Real-Time Utilization Dashboards

Live views of occupancy by floor, zone, or building   Heatmaps showing usage trends across time, departments, and space types   Monitor capacity thresholds, peak times, and bottlenecks 

Predictive Analytics & Forecasting

AI models that forecast space demand based on historical usage, team behavior, and hybrid schedules   Early warnings for overcrowding and underutilization 

Customizable Reporting & KPIs

Track metrics like:   Cost per occupied desk   Booking-to-usage ratios    Export executive summaries or drill down by department/team 

Scenario Planning & Impact Modeling

Run "what if" simulations (e.g., policy changes, team expansion, floor closure)   Compare before-and-after impact on utilization, cost, and experience   Make decisions with visibility, not guesswork 

Actionable Alerts & Recommendations

Automatic prompts when usage drops below a threshold or spikes unexpectedly   Insights that go beyond data: e.g., “Reduce meeting rooms by 20%—only 3 out of 15 are used daily” 

Space Performance Benchmarking

Compare space efficiency across multiple locations or benchmarks   Identify best-performing neighborhoods, or booking strategies   Focus investment and reconfiguration efforts where it matters most 

Supercharge with SIA Space Interactive Assistant (Powered by GenAI)

Say goodbye to manual work. With SpaceOnAI
and Space Interactive Assistant (Powered by GenAI), managing workspaces is smarter, faster, and effortless.

Are there any departments that are running out of space based on current trends?

Yes, the finance and product teams have reached 85% average occupancy during peak days, indicating a need for expansion or redistribution.

Are there any departments that are running out of space based on current trends?

Can you recommend how to reallocate space to support team growth in the finance department?

Do we have enough space to accommodate 20 new hires next quarter?

Can you simulate a re-stacking plan based on team collaboration data?

What’s the most efficient way to consolidate two floors into one?

Which desks or workstations haven’t been used in the past 30 days?